Summary‍

Climate Group is a people organization, and our people are at the leading edge of addressing the climate crisis. This is an exciting role for an administrative professional to join our team and help grow our New York team and North America presence.  

The Senior Operations Coordinator will be an integral part of our New York team and will also work with the larger global HR/Ops team. This opportunity offers the chance to work across teams on a variety of initiatives and special projects in HR, Operations, Programs, and Events.  

The ideal candidate will be a self-starter, who is comfortable working autonomously and as part of a remote team. This candidate will also be workplace culture-focused, bringing enthusiasm to the office environment and offering up new ideas and programs. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner. ‍

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About Climate Group

Climate Group is committed to equality, diversity and inclusion, ensuring that everyone in our team has the opportunity to thrive and excel.  We welcome and encourage applications from people of all backgrounds.

Climate Group drives climate action, fast. Our goal is a world of net zero carbon emissions by 2050, with greater prosperity for all.

We focus on systems with the highest emissions and where our networks have the greatest opportunity to drive change. We do this by building large and influential networks and holding organizations accountable, turning their commitments into action.

We share what we achieve together to show more organizations what they could do. We have a global presence, founded in 2004, with offices in London, Amsterdam, Beijing, New Delhi and New York.

About the Role

The Senior Operations Coordinator role will sit in the Operations team in North America. This is a new role, designed to support the Operations Manager in the execution of day-to-day administrative delivery for Climate Group North America. This role is a part-time role to start but intended to scale to full time at the end of the fiscal year (June 2025).

​The role will be split primarily between HR, Executive Management, and general administrative support of the US team.

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​Key Responsibilities:  ​

Human Resources (35%)

- Management of our HR systems including our PEO, Insperity, and PeopleHR:

Staying up-to-date on regulatory changes impacting HR

Bi-monthly payroll processing

Onboarding and offboarding new team members

Ensuring proper adoption of HR tools, such as PeopleHR

- Collaborate with the central HR department in the UK on HR initiatives including:

Pay & performance

Adapting policies and procedures from the Central HR team in London to the US, where appropriate

Sharing the US perspective on HR initiatives led by the Central HR team in London.

- Maintain the Staff Handbook and policies

- Assist with recruitment efforts; conduct new-employee onboarding/orientation/training of new staff members

- Organize and maintain personnel records and manage HR documents (e.g., employment records and onboarding guides) and updating internal databases

Team Coordination & Operations (40%)

- Act as the point of contact for team-related inquiries

- Manage the relationship with US team suppliers, such as WeWork

- Assist in booking travel and accommodation for team travel

- Coordinate the purchase of any equipment requests

- Lead on developing a strong team culture by managing team meetings, assisting in quarterly team meet-ups, creating social opportunities

- Perform basic finance tasks, such as managing monthly credit card receipts and ensuring timesheets are entered regularly

- Assist in the execution of grants – act as a bridge between Fundraising, Finance, and Operations teams

- Manage our internal information system, SharePoint; maintain and upload documents; act as point of contact; create organizational systems to ensure information can be easily accessed

- Lend administrative support to the delivery of US events or projects as needed​

Executive Support (25%)

- Contribute to the development of materials for meetings

- Act as a point of contact for the US Board of Directors – liaise with Director’s teams to coordinate scheduling and meeting materials.

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About You

We value strengths and the desire to learn – if you meet the majority of the criteria listed below, please apply.

Essential

The right candidate for this role is comfortable working remotely and is excited to directly contribute to the success of a small and agile team. An ability to self-direct and to work independently is useful, as the Operations team is spread across different regions. This role requires excellent written and verbal communications skills and a sensitivity to the different ways of working across our North America and global teams. In addition, the right candidate for this role should have:

• Attention to detail
• Strong organizational skills
• Excellent problem solving abilities
• Time management and prioritization skills
• Technological aptitude
• A desire to actively shape and build the Operations team

​Desirable

• Direct HR or administrative experience for a scaling organization
• Experience working with a nonprofit or a remote organization
• Desire to build a strong organizational culture
• A desire to develop knowledge in the nonprofit and HR space while supporting Climate Group’s general operations

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Location

Our people are based remotely with the ability to access co-working spaces local to them. Our main base is in NYC, but we are willing to consider candidates in Washington, DC or other areas in the Northeast. An ability and willingness to travel into New York regularly is required.

The role will require occasional international travel.

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What we offer

Our people are at the heart of what we do. You’ll be joining a global community of bold, ambitious doers who are committed to driving climate action fast.

This is a permanent position, starting at 24 hours per week. The hours may be performed over three days or spread out across five days.

The salary offered is $66,000 to $73,000 per annum, prorated to part-time, based on experience.The salary range stated is for New York City. Our salary rates reflect the local market and depending on your location, a local salary rate will be applied.

In addition to the rewards you’ll find from working with friendly, passionate people who’ll challenge and help you grow, we offer a fantastic benefits package:

• 25 vacation days per year (pro-rated for part-time working), plus public holidays
• 403(b) Retirement Plan with 3% employer contribution after six months’ service
• Long-service holiday bonus of an additional day after three and six years’ service
• Health and dental/vision insurance policy from first day of employment
• Commuter benefit program to use pre-tax dollars to pay for transit passes
• Flexible working to support a healthy work/life balance
• Paid leave for volunteering, moving house and getting married
• Membership for Headspace, a meditation and mindfulness app
• Comprehensive learning and development initiatives to help you reach your full potential, including access to LinkedIn Learning

Apply now‍

Submit your application now using the ‘Apply’ button.

Your application should be in form of a short letter covering your bio, including experience relevant to the position, and what’s driving your interest in joining our Board.

If you need any further information, require this advert in an accessible format, or would like to have a confidential, informal conversation about the role with no obligation, please contact Ashley Mielcarek, Operations Manager, at amielcarek@climategroup.org.

Applications will be accepted until October 18, 2024.