Vital Voices Global Partnership is a leading international non-profit organization. We invest in women leaders who are tackling the world’s greatest challenges – from gender-based violence to the climate crisis, economic inequities, and more. We are “venture catalysts,” identifying leaders with a daring vision for change and partnering with them to make that vision a reality. What sets Vital Voices apart is that we make long-term, holistic investments in leaders with bold ideas for change — providing them connections, capacity, a network of their peers, financial support, and visibility for their work. We have provided early support for leaders who went on to become Nobel Peace Laureates, US Youth Poet Laureates, Prime Ministers, award winning innovators and breakthrough social entrepreneurs. Over the past 27 years, we have directly invested in more than 40,000 change-makers across 184 countries, who in turn have improved the lives of millions of people in their communities and countries. 

Today, Vital Voices has a staff of nearly 100 headquartered in Washington, DC. In the coming years we have a bold vision to dramatically scale our impact. In early 2022, we opened the first ever Global Headquarters for Women’s Leadership, a 30,000+ sq. ft. historic building just blocks from the White House on 16th Street. It is a hub of activity, events, and collaborations — bringing together women leaders and their allies to tackle the world’s greatest challenges.

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Mission

Vital Voices invests in women leaders taking on the world’s greatest challenges and accelerates collective action towards an equitable and sustainable world. 

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Organizational Goals 2030

1. Scale our proven investment model from 40,000 to 50,000 women leaders - who together will positively impact the lives of one billion people.
2. Make a measurable impact on 1-2 of the greatest challenges as defined by the Vital Voices Global Network - proving the power of collective action. 
3. Cultivate a critical mass of people around the world who believe that women’s leadership has a positive impact.  

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Summary

The Events Coordinator will work directly under the supervision and guidance of the Director of Events, Sherene Joseph. This position will be responsible for working collaboratively across Vital Voices departments and affiliated networks to facilitate internal and external events. This role demands exceptional attention to detail, strong communication skills, and creativity, combined with a solid background in project management. This position is based in Washington, DC with the option of a hybrid work schedule. We are not accepting remote candidates at this time.  

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Additional responsibilities include:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Event Coordination: Assist with key stakeholders to develop program content and schedule, manage contracts with vendors, reserve venue space (internally & externally), maintain event management system and contact lists.

• Event Logistics: Meet vendors for arrival, manage set up and breakdown, run point-of-show for event logistics, partner with Operations & Tech to ensure working AV.

• Project Management: Maintain a public facing events calendar, manage the external facing email address associated with the Events team, ensure all department and cross-department tasks are accurate in our project management system, and create new processes to ensure that the department is running efficiently

• External Representative: Maintain events department relationships with internal and external groups on an ongoing basis throughout the year, including but not limited to partners such as the city of DC, longstanding clients, board and donors, and more

• Intern Management: Manage and guide department interns in their roles and responsibilities while also serving as a mentor  

• Administrative Role: Manage reconciliation of budgets, credit cards and expense reports for the department, and coordinate all department related trainings and external facing contracts

• Other duties as assigned.  

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Professional Qualifications:  

• Bachelor’s degree in international relations or a related field, plus 2-4 years of relevant work experience required, OR Graduate degree in in international relations or a related field, plus 2-3 years of work experience required;

• Strong demonstrated experience in global women’s issues, refugee issues, and human rights preferred; 

• Established experience in event management and production required;

• Excellent oral and written communications skills in English;

• Ability to prioritize tasks, swiftly shift priorities, and work in a dynamic environment with tight deadlines;

• Ability to work independently and as part of a dynamic team;

• Strong computer skills including MS Office applications (esp. Excel, Word, and PowerPoint), social networking tools, and database software (i.e., Salesforce, Asana).

• Experience working cross-functionally to support key objectives and to help team members  

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Salary & Benefits

The starting salary range for this position is $64,600 - $85,700 based on experience and ability to have broad impact early.  

At Vital Voices, we value our employees and their well-being. That's why we offer a competitive and comprehensive compensation package that includes medical, dental, and vision insurance, 401k match, short and long-term disability, life insurance, HSA, EAP, and more. But that's not all. We believe in giving our employees the flexibility and support they need to thrive in their work and life. That's why we provide generous PTO including wellness flex Fridays, parental leave, earned sabbatical time, and volunteer leave as well as a professional development stipend to support continuous improvement. Join us and be part of a global team that empowers women leaders to transform the world.  

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Location

This position is a full-time exempt hybrid position based in Washington, DC with two days of required in person attendance at the Vital Voices Headquarters. Due to the nature of events, flexibility to work occasional nights, weekends and additional “in office” days is required for this role. If and when it is safe to travel, domestic and international travel up to 15% may be required for the position. 

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Vital Voices provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Vital Voices complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.  

Vital Voices expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Vital Voices’ employees to perform their job duties may result in discipline up to and including discharge.  

Staff may experience secondary trauma due to exposure to descriptive and/or graphic gender-based violence content in their work on the urgent assistance program. Vital Voices does not provide work visa sponsorship or relocation assistance for this position.  
 
Applications will be accepted and reviewed on a rolling basis until the position is filled. Only short-listed candidates will be contacted. 

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